1. Name
The organisation shall be called Dumfries & Galloway
Construction Industry Forum hereinafter referred to as
the
Forum.
2. Objectives
The Forum for Dumfries & Galloway has been formed
to assist the local construction industry to become more
effective and efficient to enable it to make a major
contribution
to the increased investment anticipated
in the regeneration of Dumfries & Galloway Communities
over the next 10 years.
The Forum through its Members
will promote good practice in the Construction Industry
operating in Dumfries & Galloway
to enable it to compete in a changing environment.
The
Forum will be a vehicle to facilitate the free flow
of information between clients, the construction
industry
and other key agencies.
The function of the Forum is detailed in Annex 1.
3. Structure
The Forum will have the following structure:
- Project Sponsor
- Membership
- Steering Group
- Project Staff
4. Membership
Membership of the Forum will be open to all organisations
operating within Dumfries & Galloway
who share the aims and objectives of the Forum and are willing to provide
information, time and resources to promote the success
of the Forum and such other resources that may be
determined from time to time.
Members will include potential clients, contractors,
consultants, suppliers and other agencies or bodies
that are
directly or indirectly involved in the Construction Industry in Dumfries & Galloway.
Members that receive the benefits of the Dumfries & Galloway Construction
Industry Forum must also meet criteria set out in the definition of Small
and Medium-Sized Enterprises (SME’s)
adopted by the European Commission.
5. Responsibilities
The individual responsibilities for the Forum Membership,
Steering Group and Project Sponsor are detailed in
Annex 2.
6. Meetings
An Annual General Meeting of Forum Members will be
held to consider Forum Business, review progress being
made and agree priorities for the next 12 months
in accordance
with the Annual Programme agreed by the Steering
Group.
At the AGM the Forum Members will be responsible for
electing representatives on to a Steering Group that
will have delegated authority to oversee the operational
activities of the Forum in relation to its overall
aims and objectives. The Steering Group will meet every
three months or more frequently if required.
7. Steering
Group Election
A Steering Group will be elected annually to oversee
the operational activities of the Forum in relation
to its overall aims and objectives.
The structure and rules for the election of the Steering Group are detailed
in Annex 3.
8. Voting
Each Member of the Forum shall be entitled to one vote.
In the event of an equality of votes Steering Group
Chair shall have a second or casting vote.
9. Quorum
No business shall be transacted at any general or special
meeting of the Forum unless a quorum of members is
present at the time the meeting proceeds to business.
One
tenth of the Forum Membership at the date on which
the meeting is called will form the quorum.
If no
quorum is present within half an hour of the time
appointed for the meeting, subject to approval of
those members present, the meeting will proceed with
the members present forming the quorum with any decision
or recommendations made by the meeting required to
be homologated at the next full meeting of the Steering
Group.
10. Working Parties
The Forum may appoint working parties which may co-opt
non-Forum members.
11. Funds
The Project Sponsor will be responsible for the administration
of any funds received by the Forum subject to the audit
requirements as required by the funding organisation.
12.
Equal Opportunities
The Forum will operate within Project Sponsor’s
Equal Opportunities Policy and will also raise awareness
of and promote equal opportunities and sustainable
development in the construction
sector.
13. Sustainability
The Forum will assist in raising the awareness of
issues relating to sustainable development and environmental
sustainability.
14. Amendments
Rules may be amended by a resolution carried by two-thirds
of the votes at a special meeting of the Forum Membership |
